How to make a digital wedding invitation, step by step

Updated November 3, 2026 · 7 min read

More and more couples are sending their wedding invitations by message instead of by post. It isn't only about saving money: a digital invitation arrives instantly, can be updated if plans change and, above all, saves you weeks of asking "so... are you coming?".

In this guide we cover what it should include, how to put it together and how to send it so everyone replies on time.

What exactly is a digital wedding invitation?

There are two kinds. The simplest is an image or PDF of the invitation design, forwarded by WhatsApp or email. It looks nice, but that's all it does: if the shuttle time changes, you have to send a new one.

The other is a wedding invitation website: a link that opens on the phone as a little page with your cover, a countdown, the order of the day, directions and an RSVP form. That's the one we recommend, because it puts everything your guests will ask you into a single link.

What to include

Before you open any editor, jot this down:

  • Your names and the date, front and centre on the cover.
  • The time and place of the ceremony and the reception, each with a Google Maps link.
  • The order of the day: ceremony, drinks, dinner, dancing. Rough times are enough.
  • Getting there: shuttles, parking or nearby hotels if the wedding is away from home.
  • The dress code, if there is one.
  • An RSVP deadline. Without one, half your guests will leave it until the last minute.
  • The RSVP itself: who's coming, plus-ones, menu choices and allergies.
  • A gift list or honeymoon fund, if you'd like to mention it. Keep it discreet and near the end.

If the words are the hard part, our guide to wedding invitation wording has examples ready to copy.

Step by step

  1. Choose a style. Classic, romantic, rustic, Mediterranean... The invitation is your guests' first glimpse of the wedding, so make it feel like it.
  2. Write the wording. Start with the essentials (names, date, place) and add the schedule and details afterwards.
  3. Add the venues. Paste the address of the church, registry office or venue so the "get directions" button opens the map.
  4. Set up the RSVP form. Decide what you need to know: whether they're coming, how many, children, menu, allergies, whether they'll take the shuttle.
  5. Check it on your phone. That's where almost everyone will open it. Make sure the text is easy to read and the buttons work.
  6. Send it. A short message and the link (there's an example below).

In our editor you can do all of this for free, without an account: pick one of the hand-painted watercolour templates, fill it in and see it exactly as your guests will. You only pay, once, when you love it and want to publish it.

How to send it by WhatsApp or text

What works best is a personal message, even if it's the same for everyone, with the link at the end. For example:

Hi! We're getting married on 12 June and we'd love you to be there 💍
Here's the invitation with all the details. Please RSVP by 1 May:
[invitation link]

A few tips:

  • Send it one by one or with a broadcast list, not in one giant group chat. People reply far more to a message that feels like theirs.
  • For grandparents and anyone who doesn't use a smartphone, send it to a close relative or print a simple copy. Digital and a little paper go perfectly well together.
  • Keep the link handy: you'll be sending it more than once.

How to collect the RSVPs

This is where a wedding website really wins. Every reply lands automatically in a spreadsheet: names, plus-ones, menu choices, allergies... No notebooks, no chasing people on WhatsApp.

A few tricks to get everyone to reply:

  • Make the deadline easy to see, ideally a month before the wedding.
  • A week before that date, send a reminder to anyone who hasn't answered.
  • If your caterer needs menu choices, ask for them in the form from the start and save yourself a second round.

What if something changes after sending it?

It happens more than you'd think: the shuttle time moves, you add hotel info, the caterer confirms the menu... With an invitation website you simply edit it and publish again. The link stays the same, so there's no need to resend it to anyone.

Frequently asked questions

How far in advance should we send it?

Usually 3 to 4 months before the wedding, or 5 to 6 if it's a destination wedding or in peak season. If you want to give people a heads-up before you have all the details, that's what a save the date is for.

Is it less elegant than paper?

It doesn't have to be. What makes an invitation elegant is the design, not the medium. If you love paper, you can combine both: we explain how in digital vs paper wedding invitations.

How long does the link keep working?

With our invitations, until 3 months after the wedding: before, during and after the big day, so nobody misses the schedule.